Baseball Coach Update 7/15/19

Published by Wendy Mullen
Oct 17, 2018


Registration is closing and we are working on rosters.


Everyone should have their roster by 8/1/19.  We are trying to get them out sooner.


Practice Permits

A practice permit request form will be sent to coaches the week of July 23rd.


Weather Line - 734-394-5489

The weather line will be updated after 4 pm starting next week.  For practices, we normally let the coach decide if it is a drizzle as in some areas it may rain and other areas not.  We will update if games are cancelled or if it is heavy rain or extreme weather conditions.  That weather line number is 734-394-5489.  Please pass this number to your parents.  It’s best if they call this number on game days then to wait to hear from you as you may be driving home from work, or stuck in a meeting. 


Picture Day for Fall 

Ideal Photos will be doing team and individual photos for our league on Tuesday, September 10, and Wednesday, September 11, 2019.  They will be emailing each coach and sending you a link to sign up for an appointment.   Parents will be email directly as well with a pre-order form link.  Even  if you don’t necessary want team pictures someone on your team might. We encourage everyone to participate as this is how we help pay for our trophies.  We receive a discount based on sales.   Also this will be the night to pickup participation trophies for t-ball through coach pitch grade 2.  Grades 3 and above do not get participation trophies.  We have league standings and will give out league champions trophies or medals and tournament medals and runner-up medals.   Pictures will be taken at Canton Sports Center.  A reminder will be sent out.


Game Schedules

Game schedules will be loaded the week approx. 8/1/19. 

To find your team schedule, there are two ways.  First make sure your team knows your team name and your last name.


Option 1


1.       Go to

2.       Click on the Schedule tab in the red colored tool bar

3.       Under Filter by Team click on the down arrow.

4.       Scroll to you find your team.  Your team is listed by your team and your name.  For example, Athletics-Celeste.  In case you are wondering what the 60/na or 65/46, 70/50 and 80/54 are those are the base and pitching dimensions.  This is used for prepping the fields.

5.       Your calendar will appear.  There are no games for April so that month will be blank.  Click on the arrows next to month week day to see May and June’s games.

6.       If your team has a bye listed as the opponent– that means no game that night.  This would be for divisions grade 4/5 and 7/8 only.


Option 2


1.       Go to

2.       Click on the Teams tab in the red colored tool bar.

3.       You can use the drop down arrow for Filter by Teams to select your grade division.  This does take a minute and you may think it isn’t working.  After a minute, it sorts through and will only display teams in that grade division. 

4.       Next you can click on your team and see your calendar.

5.       Your calendar will appear.  There are no games for April so that month will be blank.  Click on the arrows next to month week day to see May and June’s games.

6.        If your team has a bye listed as the opponent – that means no game that night.  This would be for divisions grade 4/5 and 7/8 only.


For games schedules for t-ball, coach pitch grade 1 and grade 2, we have some flexibility.  If you need to change a game due to several players missing, you can reschedule with the opposing coach.  On your field practice permits is the list of team and coaches and their email addresses.  Please work with other to come up with a new date and email me once you decided the new date and let me know which game is cancelled and when it was rescheduled.  It usually works best if you reschedule to either your or your opponent’s practice night as we at least know one of those fields is available.  If we have a better field open, then I will opt to put the game on the best field available.   


For game reschedules for grade 3 and above, we only do these if it is a school related activity that affects 5 or more students.  Most teams have 12 players, so you  have to have 8 players otherwise you forfeit.  If a team has 11 players, than we allow 7 players only before calling a forfeit.  You can borrow players.  Borrowed players must be a GCYBSA player currently registered and can be same division or younger.  You can’t have a player on an older division/team play down.  You still have to have at least 8 players of your team presence.  No borrowed players in playoffs.  A school activity would be a science camp trip, middle school trip, and etc.  We can’t reschedule games because a coach is out of town, hopefully your assistant coaches or parents can fill in.  Otherwise, we would be rescheduling half the games.  It is more complicated at this age group as you play two games a week and umpires have to be scheduled. 


These divisions will also have a playoff bracket at the end of the season.  Your game calendars may show games through June 17 or 18, but plan on the next game night being the start of the playoff bracket.  If you play Monday/Wednesday the playoffs will follow that schedule.  Same with if you play Tuesday/Thursday your playoffs will follow that.  It is a one game elimination.  Only winners advance to next round or championship.


I think that’s it for now.  Continue to watch your email and I’ll pass along more information as it become available.


Wendy Mullen

GCYBSA Program Coordinator

5-14-2018 Update

Please share with your parents that the "just $1" concessions are run by disabled young adults,with all proceeds going to programming for disabled youth in the community. This includes Special Olympics, Therapeutic Rec and Miracle League. Your support is greatly appreciated.


4-18-18 Update:

The below message is for Baseball division only. Coach Meeting and equipment pickup for softball is being worked on and information will be sent by Commissioner Dave Urquhart.


Thank you for volunteering to coach a GCYBSA team again this year. We thank you for your time and dedication.

Here is some key important dates:

Equipment& Uniform Pickup and Coach Meeting – Sunday, April 22rd.

Equipment & Uniform pickup will be at Extra Space Storage. Extra Space Storage is located at 6729 N Canton Center Rd (north of Hanford/south of Warren). To enter the gate, you must enter code 4071492*. Once inside, turn right and go down to the second to last aisle. We are shed 407 & 408. You will need the code to exist the facility as well. Please note, each car must enter the code. Please do not follow a car inside without entering the code. If you do, I will get complaints.

Coach Meeting will be held in the Professional Development Center Room (PDC) at the Summit on the Park in Canton. The address is 46000 Summit Pkwy. Summit Pkwy is on the also known as Palmer Road and is west of Canton Center. Turn west off of Canton Center Rd. The PDC room is directly across the restrooms and across from the banquet rooms.

T-Ball, Coach Pitch Grade 1 and Coach Pitch Grade 2 should pick up their equipment from 1:00 pm - 3:00 pm. Coach meeting for these groups is from 3:30 - 4:30 at the Summit on the Park in Canton in the Professional Development Center Room (PDC).

Grades 3 – 7/8 should pick up their equipment from 3:30 – 5:00 pm. Coach meeting for these groups is from 5:30 pm - 6:30 pm.

If you can not make these times, please send an asst coach. If 4/22/18 does not work, then please plan to pick up equipment and uniforms on Monday, April 23rd from 5:30 - 7:00 pm.

Please make sure you have your equipment bag, baseballs and uniforms. Scorebooks are for grade 3 and above. T-Ball only will be issued a tee. We don't have tees for everyone so only t-ball gets them.

Special note of uniforms: Uniforms are ordered in beginning of January. If you have a specific team you are requesting you must give me that information in November/December. It takes a few months to receive the uniforms as we are a large organization and then we have them numbered. We make the best guess on the average size kid in each division and have a template we use. When passing out jerseys, please line up the kids and give the smallest jersey to the smallest kid and the largest jersey to the largest kid. I know some kids like certain numbers, but that number might be the right size for another kid. We have three coach shirts. I know many of you have several volunteers, but there should be one head coach with two assistant coaches. We don't have jerseys to give to every parent volunteer. If we did, we would have to raise the rates and we don't want to do that. If the parent wants to order one, they can do so on Plus we have learned from experience the more coaches you have the more different direction is given sometimes and that isn't always the best.

***Please note, it is extremely important to make this equipment pickup. Our volunteers have limited time and their own teams as well. When picking up your equipment, please make sure you have your bats, a few helmets and all catcher's gear. Too often, items are checked resulting in additional shed hours. If we have to make more shed trips, then it will delay rosters, practices and game schedules. So please make every attempt to go on the scheduled dates.

Rosters – Monday, April 24 or sooner.

We plan to send rosters out Monday, April 23rd and Tuesday, April 24th. If you do not receive your roster by 10 pm on Tuesday, April 24th, please contact your commissioner or myself. It is important that once you receive your roster, you contact your families immediately. Any delay, will result in extra work for the league which will slow us down from working on other important items to get the season starting. So help us by doing contacting your families. Some teams had more requests than spots. If we didn't place a player on your team it was because the team was full or they didn't put the request down. We tried to put all returning players on the team first then fill by request. We will not kick a player off a team to make room for a new player. If you are approached about taking a new player, send them to me. Please don't agree. Some of you are completely full and another team may have room. If someone missed registration they can contact me, but most divisions are full and we sent several reminders.

Practice Permits are coming on Monday, April 23rd. You will have your practice information when you have your roster so you can share your practice information. No practices prior to that.

Game Schedules:

T-Ball Saturday, May 5

Coach Pitch Grade 1 Friday, May 4, 2018

Coach Pitch Grade 2 Friday, May 4, 2018

Grade 3 Wednesday, May 7, 2018

Grade 4 Thursday, May 8, 2018

Grade 5 Wednesday, May 7, 2018

Grade 6 Thursday, May 8, 2018

Grade 7/8 Wednesday, May 7, 2018

Picture Day:

Ideal Photos will be hosting Picture Day on May 22nd and May 23rd. A signup link will be sent at a later day._




August 2016



Here are a few important pieces of information I wanted to share with you.

Equipment/Uniform pickup is tonight at Extra Space Storage located at 6729 N Canton Center Rd (just north of Hanford/south of Warren). The gate to enter the code is 4071492*. Once inside the gate turn right and go to second to last aisle and turn left. We are sheds 407 & 408. You will see cars there. Please make sure you all have equipment needed when you leave. Make sure to count your uniforms to make sure you have enough hats/jerseys for # of players on your team. Make sure you have all the catcher's gear such as mask, chest protector, 2 shin guards and a catcher's glove. We don't have someone at the shed every day and games start this Friday. If you need a scorebook, make sure to get one from us. Tees are only given out to t-ball and small ball groups. It's important to get everything tonight otherwise you may not have it in time for your first game. If you can't make it, send an asst coach, parent from the team, spouse or anyone else you can find. Daniel Douglas is our equipment manager and he won't be able to go back after tonight as he is a coach himself and coaches two teams that play Monday-Thursday. So it's extremely important to get everything tonight.

Uniforms Sizes When passing out uniforms please pass out base on size and not number. We need to make what is in the box work. If you have a bigger player that needs a bigger size than what is in the box, then I need to know by Monday, Aug. 15 so that I can place an order. These will take a couple of weeks to receive, so you will need to have the player where another shirt until it comes in. Coaches, please understand if you play a team and a player doesn't have a matching shirt. Once the shirts are in, then everyone must wear the team uniform.

Weather Line Please make sure to have your parents call the GCYBSA weather line at 734-394-5489 after 4 pm. We will update the line each day around 4 pm. We wait until then as often storms seems to roll in during the later afternoon/early evening. Plus sometimes if we had other night or early morning storms we need to make sure fields dry in time for games. We use several weather applications to decide on if games or on or not. We try to make the best educated decision we can at the time, but we all know the weather can change in Michigan at any minute

Concession Stands The concession stands at Plymouth Township Park and Heritage Park will be open Monday – Friday starting on Aug. 15. The concessions are run by youths with disabilities and all proceeds are donated to Special Olympics. Everything at the concession stands is $1. The concession stands have been a big hit with our GCYBSA families as they sell water, Gatorade, hot chocolate and coffee on those cold evenings that will be here sooner than we want. Plus with each purchase you are giving back to Special Olympics.

Scores Please report your scores each night to [email protected] Each team should report the score. Please do so. It is very time consuming to have to email coaches for scores. Report the score whether you won or loss so that we know we have it for sure. Scorekeepers should be checking with the opposing team to make sure the score matches after each inning. I can't stress how important this is. Often scores are reported and they don't match. I have had one team report a win and the opposing team report a tie. I won't know which it is. That's why the score keepers need to check with each other each inning so that if there is a discrepancy they can figure out it right then. We have had teams lose because the coach thought it was tied and it wasn't so you can imagine how upsetting that is.


Update 4/17/16

Equipment pickup is on 4/17/16 from 4:30 to 7:30 at Extra Space Storage on Canton Center Rd in Canton (north of Hanford/south of Warren). Code to gate is 4071492*. After entering gate turn right and take that to second to last aisle and turn left. We are sheds 407 and 408.


There will be an additional pickup on Monday, April 18 from 5:30 to 7:30.


Rosters are schedule to tentatively go out on 4/20/16.






Coaches, please submit your coach application form for the 2016 Spring Season. Uniform orders will be placed in late Jnauary. If you have a specific request for a team name, your application form must be received by Jan 20, 2016 otherwise you will be assigned a random team name from the list of uniforms we ordered.

Registration will open January 10 and close March 15. Please email your team from last year and let the families know what grade division you will be coaching this year. Please do this as it will help keep parents from signing up in the wrong division. ______________________________________________________________________________________________

Update 4-13-15

Dear Coaches,

Our comissioners and I have been busy working on getting the season up and ready. Below is some important information.


We are working to finalize rosters this week and we plan to send rosters to coaches early next week. Watch for your rosters through email on either Monday, April 20th or Tuesday, April 21st. Be sure to check your email and the email that was used to register your child with. It takes us awhile to send them all so it may take us two days to get them out to everyone. Once you receive your rosters, please contact your families asap. If you receive inquiries about team placement, please don't agree or volunteer to take players. Some of you may be asked. Please explain that a lot of work and effort went into the rosters and we tried our best and granted the requests when possible. In some cases we were not able to such as if a coach had more requests than players allowed on a team. They may have requested a friend that didn't sign up or that friend requested a team that was full or is in a different grade/age division. If they are persistent, then can send them to me.

Practice Request

Please submit your practice request be clicking on the below link:

(you will have to copy and paste that link into your broswer)

Weekend practices are scheduled on the odd hours such as 9 am, 11 am, 1 pm, 3 pm, 5 pm and 7 pm. Week day practices are scheduled for either 6 pm or 7:30 pm. If you are a team in grade 3 and above with weekday games then you should be requesting a weekend practice such as a Friday, Saturday or Sunday. If you are a t-ball or coach pitch team with a Friday, then you should be requesting a weekday practice such as a Monday - Thursdays.

Practices will not begin until the week of April 27. We do not have extra fields or time slots available for extra practices. I wish we did, but we have limited fields and some divisions may have to share. If you are sharing a field, it can easily be done. Teams can rotate infield and outfield practice. This is more likely to happen in our t-ball or coach pitch divisions where we have a large amount of teams. We will try our best not to share fields but it may be unavoidable in some circumstances.

Please remind families no pets at any field which include schools, and township parks. This always seems to happen and we need everyone's help so we don't lose a field.

Coach Meeting - Equipment Pickup

There will be a coach meeting on Sunday, April 19. The coach meeting will be held at the Summit in the Professional Development Center Room . The address for the Summit is 46000 Summit Park Way, Canton. If you need directions, let us know. Please see meeting times below. This meeting is not mandatory, but it is a good opportunity to meet fellow coaches, learn about website and how to find game information, discuss rules and questions. We encourage new coaches to attend.

You may also pickup your equipment this same day as well. The equipment pickup is at Extra Space Storage which is located at 6729 N. Canton Center Rd (west side of the road and between Warren and Hanford Roads). When you enter the parking lot, you will need to enter code 4071492* (don't forget the *) in order for the gate to open. You will also need that code to exit the gate when leaving. Once inside the gate, turn right. Take this to the second to last aisle and turn left. Our sheds are 407 & 408 and halfway down. It's easy to find us and there will be several cars there.

T-Ball , Coach Pitch Grades 1 & 2 Equipment Pick 3:30 - 4:30 pm Coach Meeting 5:00 - 6:00 pm

Grades 3 (9U) - 7th/8th (13/14U) Equipment Pickup 4:30 - 5:30 pm Coach Meeting 6:30 - 7:30 pm

Please watch coach update on the website for other important information.

Wendy Mullen GCYBSA Program Coordinator